Junior Administration Executive

About the Role

We are looking for a proactive and organized Junior Administration Executive to support daily administrative operations and coordinate international travel arrangements for employees and management. The ideal candidate will be responsible for smooth day-to-day administrative support across different time zones.

Key Responsibilities

• Manage day-to-day administrative and office support activities. 
• Coordinate domestic and international travel arrangements including flight bookings, hotel reservations, transportation, and travel itineraries. 
• Liaise with travel agencies, hotels, and vendors to ensure cost-effective and timely bookings. 
• Maintain travel schedules, booking records, invoices, and expense documentation. 
• Assist in organizing meetings, conferences, company events, and appointments. 
• Support management with administrative tasks and documentation. 
• Ensure proper filing and maintenance of company records and confidential documents. 
• Coordinate with internal departments to support smooth business operations. 
• Assist employees with travel-related queries, visa documentation, and reimbursements when needed. 
• Ensure smooth communication between overseas management and local office operations. 

Required Skills & Qualifications

• Bachelor’s degree in Business Administration, Management, or equal qualifications. 
• 1–2 years of experience in administration, travel coordination, or office support roles. 
• Experience booking flights, hotels, and travel itineraries. 
• Experience coordinating international travel and schedules.  
• Excellent verbal and written communication skills in English. 
• Ability to work flexibly across different time zones when required. 
• Strong organizational and multitasking skills. 
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint). 
• Ability to meet deadlines. 
• Attention to detail and problem-solving skills. 
• Professional attitude and ability to maintain confidentiality. 

Preferred Qualifications

• Experience supporting foreign-based executives or international teams. 
• Familiarity with visa processing and international travel requirements. 
• Ability to work independently with minimal supervision.